etsy hmrc tax

Etsy is the best known creative marketplace allowing sellers to not only design, create and sell products they are truly passionate about, but also market them worldwide. However, HMRC is in the process of cracking down on Etsy sellers they believe should be paying tax on their earnings.  So with your online Esty earnings being very easy to track, you should definitely read our article to decide whether you need to pay tax to HMRC on your Etsy sales.

Hobby or Business?

Just to be clear anyone in business or earning income probably needs to let HMRC know what they are earning and pay tax on it. That’s just a fact of life.

However obviously there are situations where people are making products and creating handmade goods simply as a hobby, just like how another person may play golf or go cycling.

HMRC ask a series of questions in determining whether someone is in business or just has a hobby.  These include:

  • What is the persons motivation behind ?
  • Are you selling regularly to make a profit?
  • When you buy your stock, how long do you hold onto it for?
  • Do you make items to sell at a profit?
  • Are you registered as a business on Etsy, eBay or Amazon etc?
  • Do you buy things at wholesale to sell on?

The above questions are what HMRC call ‘Badges of Trade‘ and if you answered yes to any of these, then it is likely that you are in business and will have some tax obligations. However if you remain unsure then you should seek a professionals advice because there are penalties for businesses that fail to report to HMRC.

Etsy Seller Do Need to Pay Tax

As a registered business on Etsy then it is probably that you are selling your products online for a profit (income less costs = profit).  The amount of tax yo pay depends on they amount of money you make from all your sources of income, not just Etsy.

Regardless of how much profit you make you must let HMRC know how much you have made.  Even if you know you have made a loss or a really small profit that is below the personal allowance you have to report it to HMRC.

How to Notify HMRC of Your Etsy Business

The simplest way to let HMRC know you are in business is to register yourself as Self Employed and report your earnings on a Self Assessment Tax Return.

The Four Essentials of Self Employment:

  1. Visit the HMRC website and register as Self Employed;
  2. List out and keep all the receipts from your etsy income and expenses;
  3. Complete a Self Assessment Tax Return before 31 January each year summarising your business income and expenses;
  4. Pay any Tax and National Insurance due by 31 January each year (and payments on account by 31 January and 31 July each year).

Register as Self Employed Online with HMRC

You can register online as Self Employed on the HMRC website.  The process can take 10 days to complete upon which HMRC will post you a UTR number (Unique Taxpayers Reference).  Keep this safe as you will need this code to file your Self Assessment Tax Return.

Your Responsibilities being Self Employed Etsy Seller

Self Employed Individuals are responsible for reporting their income to HMRC under Self Assessment by submitting a personal Tax Return by 31 January each year detailing your income from your Etsy store, income tax and national Insurance due, as well as paying any tax you owe.

Your tax return submitted by 31 January covers the previous tax year (a tax year runs from 6 April to 5 April). So for example, your tax return due by 31 January 2018 details your earnings between 6 April 2016 to 5 April 2017 from your etsy store as well as any other income you have (such as employment income, rental income, bank interest or dividends).

Payments On Account

Watch out, you are also required to make a payment on account to HMRC by 31 July each year too which is normally 50% of your previous years income tax bill and class 4 national insurance bill, so make sure you budget for this additional payment too.

If you already Submit a Tax Return

It is also worth noting that if you already complete a Self Assessment Tax Return, for example because you collect rental income or have savings interest, that you need to complete a Form CWF1 to notify HMRC that you have a new form of income (in this case self employment) that you need to report to them on.  Again, you can do this online here and you will need your Unique Taxpayers Reference.

etsy tax hmrc

How to Work Out Your Earnings as an Etsy Seller

When you are self employed the tax you pay is based on the income you make from your Etsy Store.  Confusingly, income actually means profit – all the money you make less all the costs you have incurred.

Your Etsy Income

Your Etsy Income is the total value of good you sell including any postage you add onto your sales price.

Allowable Etsy Expenses

When you are self employed it is really important to understand which are allowable as they reduce the amount of tax you have to pay.

Generally speaking most things you pay for as part of making products for your Etsy Store will be allowable, here are some examples:

Computer & Printer

Your computer and printer will be tax allowable so make a note and keep the receipt to discuss at tax time.

It is a common something you have something, like a laptop, that you use for business and personal.  In these types of cases HMRC allows you to only  claim for the portion of the item being used for the business. So if for example you use your laptop 60% of the time for managing your etsy store and the other 40% for personal things like internet shopping, facebook etc then you would only be able to claim for 60% of the cost of the laptop against your taxes

Website and Hosting

Any costs you pay for designing and building of your own website are an allowable business expense as well as ongoing costs for hosting and maintenance.

Licences, Software, Subscriptions

Any software you need for production or subscriptions for things like e mail are all allowable costs.

Telephone and Internet

The cost of a business phone (mobile and/or landline) and your internet is an allowable expense however if there is personal use then only a proportion of the contract costs can be claimed.

Travel

If you need to travel around you will incur costs as part of sourcing products/materials for example. Keep hold of your receipts for trains, tubes or taxis as they should all be allowable expenses and help reduce your tax bill.

Mileage

If you need to use your car to travel around then you should note down the mileage as this falls under the category of travel. Record your miles to and from your destination since you can claim 45p for the first 10,000 miles of driving and 25p thereafter.

Use of Home

If you choose to work from home then there are rules that will allow you to claim an amount for the running costs of doing so from your home as a portion of your household bills such as gas, water, electricity or rent. Make sure you have an idea of your household running costs to discuss with your accountant at tax return time as they will help you work out how much you can claim against your taxable income.

Alternatively, HMRC allows you to claim a flat rate of £4 per week for using your home for work purposes and you don’t need to substantiate this claim with receipts.

Wages and Freelancers

If you need some assistance and support from others then the cost of these individuals will be tax allowable since they are an incidental cost of your Etsy Store.

Marketing/SEO/PPC

Any marketing you do (online or offline), paid ads or anyone you pay to help you with your marketing is also fully allowable so make sure you download or ask your marketing assistant to send you an invoice before you pay them.

Accounting & Bookkeeping

If you choose to use an accountant to complete your self assessment tax return again their fees will be an allowable expense. Keeping accurate records will definitely help keep their fees down too as well as giving them all the information they need to make sure you receive all the deductions and reliefs to reduce your tax liability.

Bank Charges

It is advisable to open a business bank account and keep your business and personal expenditure separate. The bank charges you pay on your business bank account is an allowable expense.

All expenses must be supported by a receipt, so make sure you keep hold of all your paper or emailed receipts. It is also really important to be aware of which expenses are allowable for your business because incorrect claims can result in penalties. If you are unsure, always seek the help of a professional.

Top Tax Tip:

Even if you are currently not making any money from your Etsy store, you must still register with HMRC and complete a tax return.  Although this may feel onerous, completing a tax return means you can record all your expenses to create a tax loss.  This can then be used against any money you make in the future and save you tax at this point.

etsy hmrc tax

How Much Tax Will You Pay

As you now know the amount of tax you pay is based on the profit you make from your Etsy Store (all your income less all your allowable expenses).

However the amount of tax that you actually pay is based on your circumstances and how much you earn in total during a tax year.

Income tax is calculated at different rates according to how much your profits are and change each tax year.  So for 2017/2018 the rates are:

2017/2018 2016/2017
Personal Allowance 0% Up to £11,500 Up to £11,000
Basic rate 20% £11,501 to £45,000 £11,001 to £43,000
Higher rate 40% £45,001 to £150,000 £43,001 to £150,000
Additional rate 45% over £150,000 over £150,000

 

Example of Working Out Tax

Molly is getting ready to submit her tax return for the tax year 2016/2017 which is due by 31 January 2018.  She has worked out that her profit from her Etsy Store was £22,000 and has no other income.  Molly will need to pay tax of £2,200 (£22,000 less £11,000 * 20%). 

What are Payments On Account?

What Other Tax Must a Self Employed Person Pay?

Self employed individuals may need to pay Class 2 and Class 4 National Insurance as well as tax.  Class 2 national insurance is a flat rate but Class 4 National Insurance is based on your etsy profits. The current rates are:

Class Rates for tax year 2017/2018 Rates for tax year 2016/2017
Class 2 £2.85 a week

On taxable profits above £6,025

£2.80 a week

On taxable profits above £5,965

Class 4 9% on profits between £8,164 and £45,000

2% on profits over £45,000

9% on profits between £8,060 and £43,000

2% on profits over £43,000

In our example above, Molly earned £22,000 in tax year 2016/2017 therefore would need to pay Class 2 National Insurance of £145.60 and Class 4 National Insurance of £1,254.60.

Molly’s total tax bill is therefore:

  • Income tax £2,200.00
  • Class 1 National Insurance £145.60
  • Class 2 National Insurance £1,254.60
  • Total for 2016/2017 £3,600.20
  • Payment on Account £1,727.30
  • Total to pay by 31 January 2018 £5,327.50

What is Class 2 National Insurance?

What is Class 4 National Insurance?

Whether you are already a sole trader or if you are considering becoming a sole trader it is important to budget for your tax and national insurance bill, one of the simplest ways is to set some money aside for HMRC as you get paid. If you are unsure how much tax you need to pay or of your tax status we definitely recommend you ask an accountant.

What About VAT? VAT affects all businesses, find out whether Etsy Store owners need to be registered for VAT here.

Can You Run a Business From Your Home?

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